MailStore: archive business emails centrally and find them quickly
MailStore helps companies preserve business email communication in a central archive, relieve mailboxes and search old messages efficiently. VarnaIT configures the system, migrates existing mailboxes and defines practical archiving profiles.
A central archive for business communication
Important business information often exists only in emails: approvals, project agreements, invoices, contracts and customer communication. MailStore brings these messages into a central archive that remains usable independently of individual mailboxes.
- archive Microsoft 365, IMAP, local mailboxes or mail servers
- keep messages searchable outside the original mailbox
- clear basis for internal retention processes
Migration of existing mailboxes
Many companies already have years of email history. We help migrate existing mailboxes or PST/IMAP sources into MailStore so older communication becomes part of the same archive.
- takeover of existing email history
- structured import by mailbox or user
- reduced risk of losing relevant old messages
Fast search instead of manual folder browsing
MailStore makes it easier to find messages and attachments. Employees can search customer names, project topics, invoice numbers or agreements without manually clicking through old folders.
- full-text search across archived emails
- search in messages and attachments
- restore or export relevant messages when needed
Permissions, profiles and backup
An email archive needs clear rules. We define which mailboxes are archived, how often jobs run and which users can access which content. A backup concept protects the archive itself.
- archiving profiles for users and mailboxes
- role-based access and clear responsibilities
- backup planning for the archive system
What you get
central archive for business communication
faster search in old emails and attachments
relieved mailboxes and cleaner operations
structured migration of existing email history
a maintained archiving system with backup concept
How we start
- review mail system and current mailboxes
- define archive scope and permissions
- install and configure MailStore
- migrate existing messages
- test search, access and backup
Product questions
Can old emails be imported?
Yes. Existing mailboxes and many common sources can be migrated depending on the technical environment.
Does MailStore replace the mail server?
No. MailStore complements the mail system as an archive and search layer.
Can every employee see every email?
No. Access can be configured according to roles and company requirements.